H. Integration

1. ICON Course Site Creation

ICON course sites can be created upon demand by instructors (and others). Alternatively, a College or department may request that an ICON course site be automatically created for each course listed in the University course catalog for that College or department.

Course sites created upon request

To request an ICON course site, an instructor goes to ICON: Getting a Course. The site explains the types of ICON course sites the instructor may request and provides links to submit the requests. The requester will be required to log in using HawkID and password and will then be allowed to submit a request for an ICON course site.

Suppose the requested ICON course site is related to a UI student information system (SIS) course. In that case, the course will normally be created overnight and available to the instructor the following day. If the requested course site is unrelated to a course in the SIS, the request will be forwarded to and processed by an ICON administrator.

Course sites are created automatically

A College or department may choose to request the automatic creation of an ICON course site for each of its UI courses are known to the SIS for which the instructor is known to MAUI. This process would start on an agreed-upon date. To take advantage of this option, the College or department should send an e-mail message to the ITS Help Desk. Note that the creation of an ICON course site by itself does not require that the course site be used by the instructor. The course site is unavailable to students until the instructor enables that access.

2. User Account Creation

User accounts will automatically be created in ICON for all faculty, staff, and students when the HawkID is assigned. User accounts are added to the system nightly.

For users who do not have HawkIDs but who need access to ICON, administrators have the right to create guest hawkID user accounts. These accounts can be created individually by filling out an online form.

3. Mapping Users to ICON Course Sites

An automatic process creates the course site, adds the instructor to the course site, and adds the course site to the list of courses that are automatically populated with students based on SIS data.

Colleges and departments may elect Fully Automated Course Creation and Enrollment. In this case, the instructor-designer is automatically added to the course when the course is created. Additionally, the course sites are automatically populated with students based on SIS data.

Other methods of populating course sites with students include:

• The instructor-designer for the course performs a batch upload of a file of student records.
• The instructor-designer requests a self-registration system be set up for the particular course. Self-registration allows users to request access to a course site by filling out an online form.
• The instructor-designer requests a custom integration. The integration requirements are worked out between the instructor-designer and the ICON Integration Team.

It should be noted that, in any case, the students in an ICON course site will not see the course site until the instructor activates the course.

4. Other Integrations

An integration, as the term is used here, enables ICON to communicate with other vendor products with campus systems, e.g., Evaluation and Examination Services. Integrations are created by the ICON Integration Team, or by external developers with assistance from the ICON Core Team.

Integrations with external, 3rd-party vendor tools must be approved by the Technology Review Process.

The ICON Core Team ensures that integrations work with all product upgrades and will contact non-OTLT integration developers to inform them of planned.